Ensure full compliance, traceability, and accountability with automated reporting and audit-ready records.
The Regulatory Reports & Audit Trails module provides comprehensive tools to support compliance with national and international standards such as ISO 15189, NABL, CAP, and HIPAA. It helps your lab maintain complete transparency in operations, ensures data integrity, and provides a secure audit trail of every clinical, administrative, and financial action — from sample collection to report dispatch.
Standardized Regulatory Reporting
DOLab makes compliance effortless with pre-configured report formats aligned with ISO, NABL, and CAP guidelines. Generate weekly, monthly, or annual summaries for QC logs, staff training, and equipment maintenance in just a click. All reports are exportable for accreditation and audit purposes, saving valuable time during inspections.
- Pre-configured formats for ISO, NABL, and CAP guidelines
- Weekly, monthly, and annual summaries of QC logs, equipment maintenance, non-conformities, and staff training
- Exportable reports for laboratory accreditation and external audits
Real-Time Audit Trails
Every action in DOLab is captured with precision. From login/logout to patient results and approvals, timestamped logs ensure full accountability. Linked with user IDs and IP addresses, these audit trails provide unmatched transparency and make regulatory investigations seamless.
- Timestamped records for login/logout, data entry, edits, deletions, and approvals
- Full traceability for each test — from patient registration to result release
- Audit logs linked with user IDs and IP addresses for accountability
Test & Report Traceability Logs
With DOLab, you can track every lab order from sample collection to final report delivery. Logs include rejection reasons, repeat test details, and responsible users, ensuring full accountability. Color-coded flags highlight delays or escalations, keeping workflows efficient and patient trust intact.
- Detailed workflow logs showing sample collection, lab transfer, analysis, report review, and delivery
- Rejection and repeat test reasons logged with responsible user and timestamp
- Color-coded flags for delayed or escalated cases
QC & Equipment Calibration Logs
DOLab simplifies quality control by maintaining structured logs for daily, weekly, and monthly QC activities. Record calibration details, upload certificates, and set reminders for upcoming checks. Automated tracking of failures and corrective actions ensures regulatory compliance is always up to date.
- Maintain logs of daily, weekly, and monthly QC activities per department
- Record internal and external QC failures, corrective actions, and retesting details
- Store equipment calibration records, certificate uploads, and due reminders
Incident & Non-Conformance Reporting
Stay ahead of compliance issues with DOLab’s proactive incident reporting system. Easily log and categorize discrepancies, contamination cases, or data breaches. Built-in CAPA tracking with resolution timelines ensures corrective and preventive measures are never overlooked.
- Record incidents like sample contamination, result discrepancies, or data breaches
- Classify and categorize non-conformances with root cause analysis
- Track CAPA (Corrective and Preventive Action) status and resolution timelines
User Access & Permission Change Logs
DOLab ensures your security policies are enforced with comprehensive access change logs. Every modification to roles, permissions, or data access is recorded in real time. Unauthorized or unusual activity triggers instant alerts, safeguarding sensitive patient and financial data.
- Logs for creation, modification, and revocation of user roles and permissions
- Track access to sensitive patient data and financial information
- Immediate alerts on unauthorized or unusual activity
Digital Signature & Verification Records
Protect the integrity of your reports with DOLab’s digital signature management. Each report captures the pathologist’s signature, version history, and verification chain. Dual-authentication workflows further enhance security, ensuring reports cannot be tampered with post-approval.
- Capture and log digital signatures of pathologists and consultants
- Track report version history with signed-off times
- Maintain verification chain for dual-authentication enabled tests
Compliance Dashboard
DOLab provides a real-time compliance snapshot with a powerful dashboard. Track overdue calibrations, expired certifications, and pending audits with visual indicators. Custom alerts highlight policy violations, helping you maintain accreditation readiness across branches and departments
- Visual indicators of pending audits, expired certificates, overdue calibrations
- Compliance percentage per branch, department, or equipment
- Custom alerts for policy violations or recurring issues
Report Versioning & History Logs
DOLab preserves every version of your reports with complete edit histories and timestamps. In case of disputes or errors, previous versions can be instantly restored. This transparency strengthens accountability and ensures trust with patients, auditors, and regulators.
- Maintain editable logs of report versions with editor names and timestamps
- Restore previous versions in case of error or dispute
- Ensure complete transparency in report modifications
Data Export & Secure Sharing
Preparing for audits has never been easier. DOLab allows secure export of logs, compliance reports, and regulatory documentation in Excel or PDF formats. Automated scheduling ensures auditors and compliance officers receive timely reports, eliminating manual effort.
- Export audit logs, regulatory reports, and compliance data in Excel/PDF formats
- Share reports with external auditors, accreditation bodies, or legal teams securely
- Automated report scheduling to designated compliance officers
Business Benefits
- Ensure full regulatory compliance and accreditation readiness
- Maintain end-to-end transparency and accountability
- Protect against legal risks, disputes, and reputational damage
- Strengthen quality assurance and operational discipline
- Reduce manual effort with auto-generated audit documentation
DOLab Regulatory Reports & Audit Trails – Compliance Made Simple, Transparency Made Strong
DOLab empowers your laboratory to stay audit-ready, maintain full transparency, and strengthen trust with regulators, auditors, and patients. With automated compliance tools and intelligent logging, your lab never has to worry about accreditation or investigations again.
Effortless Compliance & Accreditation Readiness
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Pre-configured reporting formats aligned with ISO, NABL, and CAP
guidelines. - Generate weekly, monthly, and annual summaries for QC, staff training, and equipment maintenance.
- One-click export to Excel/PDF for accreditation bodies and external audits.
Complete Traceability & Secure Accountability
- Real-time audit trails of every login, edit, approval, or deletion with timestamps, user IDs, and IPs.
- End-to-end test traceability, from sample collection to final report delivery, with rejection/retake reasons logged.
- Digital signatures, dual-authentication, and report version histories to protect data integrity and transparency.
Proactive Monitoring & Risk Management
- Compliance dashboards with visual alerts for expired certifications, overdue calibrations, and pending audits.
- User access and permission change logs with instant alerts on unusual activity to safeguard sensitive data.
- Built-in incident & non-conformance reporting with CAPA tracking and resolution timelines.