Optimize your lab operations with intelligent tracking of reagents, consumables, and stock movement across all locations.
The Inventory & Reagent Management module is designed to ensure uninterrupted lab operations by offering robust tools for tracking, managing, and forecasting the usage of reagents, kits, consumables, and supplies. It reduces wastage, minimizes stock-outs, improves compliance, and enhances operational efficiency with centralized control and real-time visibility.
Centralized Inventory Dashboard
DOLab gives you a single, real-time view of all lab stock, making inventory management effortless. From reagents to consumables, protective gear to calibration kits, everything is tracked in one place. Smart color-coded alerts notify you about low stock, near-expiry items, and reorder needs, ensuring zero disruptions in lab operations.
- Real-time overview of reagent levels, kit status, and consumables
- Track item categories like reagents, glassware, protective gear, and calibration kits
- Color-coded alerts for low stock, expiry, and reorder levels
Reagent & Consumable Master Setup
With DOLab, every laboratory item is defined with precision, including type, units, expiry norms, and storage requirements. You can assign HSN/GTIN codes, barcodes, and shelf-life details to streamline traceability. Items can be grouped by department, making it easy to manage Hematology, Biochemistry, Microbiology, and other categories.
- Store item names, types, units, safety limits, expiry norms, and storage conditions
- Assign HSN/GTIN codes, barcodes, and shelf-life parameters
- Group items by department (Hematology, Biochemistry, Microbiology, etc.)
Multi-Location Stock Management
DOLab empowers you to manage inventory across branches, collection centers, and central stores from one platform. It ensures location-wise visibility, supports inter-branch stock transfers, and prevents over-purchasing. Branch-specific reorder rules keep every center optimally stocked without wastage or duplication.
- Location-wise inventory visibility with inter-branch stock transfer support
- Manage reorder rules independently for each branch
- Prevent duplicate purchases or excessive storage
Batch, Expiry & Lot Tracking
DOLab ensures full traceability and patient safety by tracking batch numbers, manufacturing, and expiry dates. Expired items are automatically blocked from usage, while near-expiry stocks trigger alerts and quarantines. This guarantees that only safe and compliant reagents are used in testing processes.
- Record batch numbers, manufacturing & expiry dates for every item
- Block expired items from use in test processing
- Alerts for near-expiry stocks and automatic quarantine settings
Automated Consumption Tracking
With DOLab, reagent consumption is directly linked to test volumes, ensuring accurate stock deductions. The system accounts for repeat tests, wastage, and calibrations, eliminating manual errors. Comprehensive usage reports by test, machine, or technician help control costs and optimize resource planning.
- Auto-deduct reagents based on test run volumes and standard consumption rates
- Adjust for wastage, repeat tests, or calibration usage
- Generate consumption reports by test, technician, or machine
Purchase Request & GRN Workflow
DOLab streamlines your entire procurement process—from raising internal purchase requests to generating GRNs. Approval workflows ensure accountability, while vendor quotations and delivery timelines are tracked for efficiency. Every GRN includes batch, pricing, and quantity details, keeping purchasing organized and transparent.
- Raise internal requests with approval flow
- Track purchase orders, vendor quotations, and delivery timelines
- Generate Goods Receipt Notes (GRNs) with quantity, pricing, and batch info
Vendor & Supplier Management
DOLab keeps detailed supplier records, including contacts, past transactions, and performance history. You can compare vendors based on pricing and delivery timelines, ensuring the best procurement decisions. Preferred vendors can be assigned per item or category, reducing costs and strengthening supply reliability.
- Store vendor contact details, past transactions, and performance ratings
- Compare pricing and delivery timelines for procurement decisions
- Assign preferred vendors per item or category
Minimum Stock & Reorder Alerts
Never face stock-outs again with DOLab’s intelligent stock threshold management. Minimum, maximum, and reorder levels can be defined for each item. The system auto-generates restocking alerts and even creates draft POs directly from alerts, ensuring uninterrupted lab operations.
- Set minimum, maximum, and reorder thresholds for every item
- Auto-generate restocking alerts and procurement suggestions
- Create PO drafts directly from stock alerts
Inventory Adjustment & Audit Logs
DOLab maintains complete transparency in stock management with detailed audit trails. Every adjustment—whether due to expiry, damage, or manual correction—is logged with user ID, reason, and approval. Audit-ready reports with version history ensure compliance and eliminate stock discrepancies.
- Log manual adjustments, expired stock disposals, and damaged items
- Capture reasons, user ID, and approval details for every transaction
- Generate audit-ready reports with version history
Calibration & Control Material Tracking
DOLab tracks calibration materials, internal controls, and QC logs, linking them directly with equipment maintenance. Scheduled usage reminders ensure quality standards are consistently met. With NABL, CAP, and ISO compliance support, your lab remains audit-ready and quality-assured.
- Track internal controls, calibrators, and daily QC logs
- Set periodic usage schedules and link with equipment maintenance
- Ensure compliance with NABL/CAP/ISO standards
Stock Valuation & Costing Reports
DOLab gives you clear financial insights with real-time stock valuation using FIFO or weighted average costing. Reports highlight monthly usage, wastage, and procurement-to-consumption trends. Data can be exported to Excel or PDF, or integrated with accounting systems for seamless financial management.
- Real-time stock value based on weighted average or FIFO costing
- Reports on monthly usage, wastage, and procurement vs. consumption
- Export to Excel, PDF, or integrate with external accounting software
Business Benefits
- Prevent stock shortages and minimize wastage of expensive reagents
- Improve test quality and safety with expiry and batch-level tracking
- Streamline procurement and supplier coordination
- Reduce operational downtime through automated alerts and planning
- Enhance compliance with quality and accreditation standards
DOLab Inventory & Reagent Management – Total Control, Zero Wastage, Maximum Compliance
The Inventory & Reagent Management module of DOLab gives your lab complete visibility, automated stock control, and full compliance tracking. From reagent consumption to vendor management, it ensures zero stock-outs, reduced wastage, and audit-ready transparency, empowering your lab to operate at peak efficiency.
Smart, Centralized Inventory
Control
- Get a real-time, single dashboard view of all lab stock across reagents, consumables, glassware, and calibration kits.
- Manage multi-location inventory with branch-level visibility, inter-branch transfers, and reorder rules.
- Receive color-coded alerts for low stock, near-expiry, and reorders, ensuring uninterrupted operations.
Automated Consumption & Cost Optimization
- Auto-deduct stock based on test volumes, calibrations, and repeat runs—eliminating manual errors.
- Generate detailed consumption reports by machine, test, or technician for precise cost control.
- Access real-time stock valuation (FIFO/Weighted Average) and wastage tracking for financial accuracy.
Compliance, Traceability & Audit Readiness
- Ensure NABL, CAP & ISO compliance with calibration tracking, QC logs, and automated documentation.
- Maintain digital audit trails for every adjustment, with user ID, reason, and approval logs.
- Track batch, lot, expiry, and storage conditions with automatic blocking of expired items.