Sample Collection & Barcode Labeling
Procurement is the foundation of any successful retail operation. Our Procurement & Supplier Management Module enables centralized, data-driven, and efficient purchasing workflows — from creating purchase orders to receiving goods, evaluating suppliers, and optimizing procurement costs. Tailored for multi-store retail operations, this module gives your teams the power to plan purchases intelligently, manage supplier relationships effectively, and ensure every store gets the stock it needs — on time, and at the best possible price.
Phlebotomy Queue Management
DOLab makes phlebotomy queue management seamless by auto-prioritizing patients based on urgency, fasting status, and special needs like age groups. Color-coded indicators highlight pending collections at a glance, ensuring no delays. Phlebotomists can be dynamically assigned based on workload or location, improving efficiency and patient satisfaction.
- Auto-prioritize patients based on test urgency, fasting requirements, and age group
- View pending collections with color-coded indicators (e.g., fasting, home visit)
- Assign phlebotomists dynamically based on workload or location
Walk-in, Home & IPD Sample Collection Support
Whether it’s walk-in patients, home visits, or hospital ward collections, DOLab handles all scenarios smoothly. Assign phlebotomists with optimized route planning for home jobs, while inpatient collections sync with hospital IDs. This flexibility ensures every patient is served promptly, no matter where they are.
- Manage walk-in patients at lab counters
- Assign home collection jobs with route planning and phlebotomist tracking
- Capture inpatient sample collection from wards with patient ID integration
Auto-Generated Sample IDs
Every sample in DOLab is instantly assigned a unique ID that includes branch, date, time, and test details. This eliminates duplication, supports full traceability, and strengthens compliance. With auto-generated IDs, you can guarantee accountability and maintain a reliable audit trail.
- Ensure every test sample is uniquely traceable
- ID includes collection date, time, branch, and test group metadata
- Prevents duplication and supports audit trails
Barcode Label Generation & Printing
DOLab ensures 100% accuracy in sample identification through auto-generated 1D/2D barcodes. Labels include patient name, MR number, test name, and sample type, reducing human error. The system supports thermal, inkjet, and laser printers for flexible deployment across branches.
- Auto-generate 1D/2D barcodes for each sample container
- Print barcodes with patient name, MR number, test name, sample type
- Compatible with thermal, inkjet, and laser printers
Sample Type & Container Validation
With DOLab, phlebotomists get real-time prompts on the correct containers for each test, such as EDTA, citrate, or plain tubes. It checks compatibility of grouped tests to minimize multiple pricks. This reduces collection errors and enhances patient comfort during sampling.
- View required sample container (e.g., EDTA, plain, citrate) for each test
- Auto-check compatibility of grouped tests to reduce multiple pricks
- Prevent collection errors with real-time validation rules
Digital Sample Collection Logs
Maintain complete transparency with DOLab’s digital sample logs. Each collection records time, phlebotomist details, and location. Optional digital signatures or biometrics further strengthen validation. Logs update in real-time across all labs and mobile units, ensuring accountability at every step.
- Log time of collection, phlebotomist identity, and location
- Capture digital signature or biometric verification of patient (optional)
- View logs in real-time across all branches and mobile units
Sample Rejection & Recollection Workflow
DOLab streamlines handling of rejected or improper samples with a structured workflow. Reasons like clotting or insufficient volume are logged instantly. Automated notifications trigger recollection tasks, while audit trails ensure compliance and quality control.
- Record reason for rejection (e.g., hemolyzed, clotted, insufficient volume)
- Notify relevant teams and trigger recollection workflow automatically
- Maintain audit trail of all rejected/recollected samples
Sample Collection Acknowledgment & Checklist
Prevent errors with DOLab’s checklist-driven collection system that verifies all required samples per patient. A collection slip is generated for both patients and internal teams. Alerts for missing containers or special test requirements guarantee complete and correct sampling every time.
- Checklist-driven interface to verify all required samples are collected
- Print sample collection slip for patient and internal verification
- Alerts for missing containers or test-specific collection issues
Offline Collection with Sync Support (Mobile)
DOLab enables uninterrupted sample collection even in low-connectivity areas. Phlebotomists can log collections offline via mobile, and all data syncs automatically once internet access is restored. This ensures rural and remote operations run smoothly without disruptions.
- Allow home collectors to record collections on mobile app offline
- Auto-sync with central server when connectivity is restored
- Ensures uninterrupted sample collection in rural or remote areas
Color-Coding & Urgency Flags
Improve prioritization with DOLab’s color-coded urgency indicators for stat, urgent, and routine tests. These visual flags help teams prioritize critical samples instantly. This ensures life-saving tests are processed without delay, safeguarding patient outcomes.
- Color-coded labels for stat, urgent, or routine tests
- Improves prioritization in transit and processing
- Avoids delay in processing life-critical samples
Multi-Sample Handling for Panels
For complex panels requiring multiple sample types, DOLab simplifies workflows. It auto-assigns containers, prints grouped labels with sequential numbering, and uses color indicators. This minimizes confusion and ensures accurate handling of multi-sample test orders.
- Automatically assign multiple containers for multi-sample panels
- Print grouped labels with sequential numbering and color indicators
- Reduce sample confusion and container mismatch
Real-Time Sample Status & Notifications
DOLab keeps everyone informed with live sample status updates—pending, collected, dispatched, or received. Notifications go instantly to lab and admin teams, preventing missed or delayed collections. This end-to-end visibility ensures faster turnaround and greater operational control.
- Notify lab and admin teams once sample is collected
- Live status update: pending, collected, dispatched, received
- Alerts for missed collections or delayed phlebotomist assignments
Business Benefits
- Ensures 100% traceability from collection to reporting
- Reduces human errors in labeling and tracking
- Enhances patient safety and diagnostic accuracy
- Streamlines home collection and remote sampling
- Enables real-time visibility of sample workflow
Sample Collection & Barcode Labeling – Accuracy, Efficiency & Traceability
DOLab’s Sample Collection & Barcode Labeling module ensures every patient sample is collected, identified, and tracked with absolute precision. From phlebotomy queue management to barcode-enabled traceability, it eliminates errors, speeds up workflows, and safeguards patient outcomes.
Error-Free Sample Identification & Traceability
- Auto-generated unique IDs with branch, date, time, and test metadata for every sample.
- 1D/2D barcode printing with patient name, MR number, and test details for foolproof identification.
- Complete audit trails and rejection/recollection tracking to maintain compliance and accountability.
Smart & Flexible Phlebotomy Operations
- Queue management with auto-prioritization based on urgency, fasting status, and age group.
- Support for walk-in, home, and IPD collections, with optimized route planning for mobile teams.
- Real-time container validation to ensure correct tubes, reduce multiple pricks, and enhance patient comfort.
Seamless Workflow Integration & Transparency
- Checklist-driven sample verification to prevent missing or mismatched collections.
- Digital logs with phlebotomist details, location, and timestamps, plus optional biometrics for verification.
- Live sample status updates & instant notifications for pending, collected, dispatched, and received samples.